PSAC Minutes for 2008

PSAC Meeting Minutes, January 8, 2008                           (Carole Lapine) 

Present:  Lisa Allen-Martinez, Jennifer Allison, Ryan Bouwhuis, Carole Lapine, Brad Mortensen, Clayton Oyler , Ramona Sessions
Excused: Judy King 

1. Approval of minutes from December 11, 2007, meeting  approved
2. Jennifer Allison called the meeting to order at 2:05.  Welcome Jennifer.  Jennifer will take over for Jose, who left for a new opportunity.  Jennifer is also the President elect. 
3. Recycle bins are available at the Alumni center for all.  There are large bins and small bins.  The custodians will empty the large bins.  The small bins are for all faculty and staff.  The large bins are good for offices and classrooms.
4. Butch Stephen’s letter was handed out and read.  It was sent out in December.  Cherrie Nelson, Director of HR, will be asked to attend the next meeting to discuss her area’s responsibilities, HR vision, and career ladder opportunities.
5. Governor’s budget for higher ed was discussed.  Not good news as of today.  Could change as the session gets closer to the end.
6. The Board of Trustees meeting was short and not much discussed.  Too early in the year to make many decisions.

7.                  Regents will introduce legislation for a $1,000 (plus accumulated interest) college scholarship for eighth grade students to earn if the students meet the following criteria within their middle school and high school years: four years of math, four years of English, 3.5 years of social science, three years of science, and two years of foreign language.  They must maintain a 3.0 GPA.

8.                  It was discussed that Bob King be asked to fill the spot left by Jose Gomez.

9.                  P’Sack’ nomination information will be sent out on January 9.    

10.              Fall enrollment was down 3% and spring is down about 3.6% as of September 19, 2008.  This will affect the plan to discuss the tuition benefits change proposed by Lisa. 

PSAC Meeting Minutes, February 12, 2008                                   (Carole Lapine) 

Present:  Jennifer Allison, Ryan Bouwhuis, Diane Germond, Carole Lapine, Brad Mortensen, Ramona Sessions
Excused:  Lisa Allen-Martinez,  Bob King, Judy King, Clayton Oyler  

1. Approval of minutes from January 8, 2008, meeting approved (Ramona) and seconded (Diane)
2. Jennifer Allison called February meeting to order at 2:05.
3. Brad Mortensen discussed the Board of Trustees meeting. The Board approved a bachelor’s degree in Dance Education.  Speakers and honorary degree recipients were chosen for commencement in May.  Brad also debriefed the committee on what is taking place at the legislature. Monday, February 18, 2008, will be the budget approval meeting for higher education funding.  UHESA has made recommendations for legislative priorities for the year.  They are:

Utah Higher Education Staff Association (UHESA) 2008 Legislative Priorities. The 24,000 plus members of UHESA submitted the following information for consideration this 2008 legislative session:

·         4.5% salary increase with continued coverage of health insurance costs

·         1.5% funding for staff retention

·         Continued support by appropriating funds for recruitment of students into the higher education system to help increase enrollment.

UHESA continues to be at the forefront in advancing the mission of higher education to help create a viable work force that can only enhance the economic outlook for the state of Utah in a positive manner. UHESA: http://organizations.weber.edu/UHESA

4. James Bemel and a student representative (Lindsay Ohlin) from the Students Working Against Tobacco (SWAT) coalition met with the committee to discuss a proposed WSU campuswide tobacco-free policy. A letter was promptly e-mailed to all committee members with the following information:

Dear PSAC Members,

As discussed in the meeting, we are in the preliminary stages of creating this policy and are soliciting feedback from many campus-related groups.  We hope the comments received will assist in creating a tobacco-free policy not only protecting non-smokers, but also taking into consideration smokers' concerns.  We ask that you please share with your respective groups the information contained in the attached policy and ask them for any feedback or comments (both positive and negative) they may have.  We will plan on attending another PSAC meeting in the near future where we will ask you to share those comments. 

If you have any questions regarding the policy itself or the justification for creating such a policy, please feel free to contact me at jamesbemel@weber.edu or Hanalee Hawkins at hanaleehawkins@weber.edu.  Otherwise, we look forward to receiving your comments.  

James Bemel, MSPH/HSA, CHES, Health Promotion & Human Performance, Weber State University, 2801 University Circle Ogden, UT 84408-2801, (801) 626-6316 (w), (801) 626-6228 (f), jamesbemel@weber.edu

5. Cherrie Nelson discussed the new supplemental retirement options for WSU.  Fidelity Investments will now be an option.  This should be ready to go on July 1, 2008.  She also discussed that Sue Pech and Carol Gaskill started the Career Ladder program at WSU and that it is now being rethought and guidelines updated and clearly defined to make the program more in line with the needs of today’s employees.  This is an opportunity for WSU to recognize those who are good employees and those who may leave because of lack of career advancement opportunities.
6. Jennifer discussed the new Banner upgrade approved by the Board of Regents.  Banner will have some improvements in the next two years.  Degree Works is a new addition to the program that will make Banner more user friendly. 
7. P’Sack’ nominees were discussed and chosen for January, February, and March.
   1. January – Sharon Dover Judy King will be asked to handle this nomination
   2. February –Brad Naisbitt Carole will handle this nomination (this nominee was changed to Jonathan Karras 02/20/08)
   3. March – Jill Grob Ashley Owens will be asked to handle this nomination

Ramona will print the certificates for all before she leaves for Hawaii on February 13. Carole will send out notices to those who nominated the awardees and to all committee members about the presentations.  We chose for three months as we will not be meeting until March 18.  This will allow us to catch up on nominees and be a month ahead instead of a month behind.

8. Jennifer will see about getting a Crystal Report to break down a list of all professional staff members so committee members can send e-mail messages to all about awardees and perhaps other information for our constituents. 
9. It was decided to change the March meeting to March 18, as March 11 is during Spring Break (March 10 – 15) and many committee members will not be available that week.
10. Ryan made a motion to adjourn the meeting at 3:30 and Ramona seconded the motion.

PSAC Meeting Minutes, March 11, 2008                           (Carole Lapine) 

Present:  Ryan Bouwhuis, Diane Germond, Bob King, Carole Lapine, Brad Mortensen, Clayton Oyler, Ramona Sessions
Excused:  Lisa Allen-Martinez, Jennifer Allison, Judy King 

1. Approval of minutes from February 12, 2008, meeting approved by committee
2. Bob King called the meeting to order at 2:05 p.m.
3. A replacement was discussed for Jennifer Allison who will be stepping down in June.  Jennifer will be out on medical leave until late May or June. 
   • Diane nominated Lisa Allen-Martinez for the vice chair’s position and Brad seconded.  Bob King will speak with Lisa about accepting the position.
   • Diane nominated Bob King to fill the spot of Chair until the July meeting and Ryan seconded.   Bob accepted the position.
   • Fran Zedney will be asked to fill the at-large seat left empty by Bob King as he takes over the Chair’s duties until July.  Bob King will speak with Fran.
4. The Board of Regents have not met in the PSAC meeting time frame
5. Board of Trustees Meeting: Brad mentioned that it will be three or four years until there is a possibility for funding of new buildings for the Davis campus.  The legislature funded $171,000 for WSU’s fuel and Power for the coming year.
6. Bob, Ryan, and Clayton discussed protocol for the PSAC meetings.  With the change in officers this quarter there has been some confusion as to protocol.  With the nomination and acceptance of the “fill in” officers the committee will reinstate a more formal atmosphere for the meetings.
7. Medical Benefits: Brad announced that major health claims were down for the last year.  There were 5 to 6 major claims this year and the yearly average has been 15 to 18 major claims.  This lower number keeps the cost of medical benefits down for all employees.
8. Salary Increases:   Bob King met with the President Millner, Norm Tarbox, Brad Mortensen, and Chair and Vice Chair from CSAC.  The question had been posed as to how the staff would like to see the salary increase distributed.  The legislature has funded 2% for cost of living and 1% for merit and equity.  There has been savings in WSU medical costs this year, which has provided an additional 1% for salaries.  PSAC has been asked to provide a recommendation as how the professional staff would like to see the additional  1% be used.  It could be used as 3% cost of living and 1% merit and equity or 2% cost of living and 2% merit and equity.  Another option is 2.5 and 1.5. 
   • PSAC recommends that 3% go to cost of living and 1% to merit.  Bob will attend the President’s meeting tomorrow to present the recommendation.  Carole will also attend.
9. P’SACK’ Awardee for the month of April is Fran Zedney.  Bob will plan the award ceremony.  Ramona will create a certificate for Jonathan Karras and for Fran Zedney.  Jonathan is the awardee for February and Fran for April.  Carole will send a copy of the template to all committee members.  The PSAC sacks are in a Judy King’s office.  Bob has been taking pictures for the web.  The May nominations will take place the week before the April meeting and will end on April 7.
10. There were no “other business items.”
11. Miscellaneous items included:
    • Carole will send a list of all professional staff to all committee members.  This will help in the nomination approval selection.
    • The election process will begin in April.  An election committee of two or three people will be formed

• Voting will take place online in May
• Acceptance will take place in June
• The new committee members will take office at the luncheon in July

• The committee will plan the luncheon in May
• The next meeting of the PSAC committee will take place on Tuesday, April 8, 2008, in the Lampros Board Room, MA 318, from 2:00 – 3:30
• A call for agenda items will take place the week before the meeting
11. Ryan made the motion to adjourn the meeting at: 3:20 p.m. Diane seconded

PSAC Meeting Minutes, April 8, 2008                                (Carole Lapine) 

Present:  Lisa Allen-Martinez, Bob King, Judy King, Carole Lapine, Clayton Oyler, Ramona Sessions, Fran Zedney Excused:  Jennifer Allison, Ryan Bouwhuis, Diane Germond, Brad Mortensen 

1. Approval of minutes from March 11, 2008, meeting approved with no changes.  Clayton made the motion to accept the minutes and Ramona seconded the motion, all approved.
2. Meeting was called to order at  2:05
3. Fran Zedney was asked to fill one of the PSAC vacancies, she accepted, and was welcomed into the group.  Thank you Fran!
4. Fran was selected as the awardee for April before she was asked to fill a vacancy in PSAC.  The committee presented the award to her during the meeting.  The award will be officially presented to her by her peers at 9:00 on Wednesday, April 9, 2008.
5. In Brad’s absence the Board of Trustees meeting was not discussed.
6. P’Sack’ funding for the bag of goodies was discussed.  Judy discussed the possibility of having a committee policy and a cost code for the merchandise given to the P’Sack’ awardees.  The Bookstore offers grants for those who need merchandise around the end of the fiscal year.  It was suggested that the committee apply for the grant.  PSACK has around $250 for the end of the year luncheon, UHESA, and award merchandise.  The P’Sack’ award needs approximately $250 for the award merchandise per year ($20 per gift).  Bob will speak with Brad about the best approach for funding.
7. Bob will ask Cherrie Nelson to speak at the next meeting about the PREP process.  Concerns about the process and its effectiveness will be discussed.
8. The P’Sack’ award for May will be given to Donna Rigby.  Ramona will speak with James Kopecky who nominated Donna. Ramona will get with all committee members to discuss the award date.  Ramona made the motion to approve Donna and Judy seconded.  All approved the selection.
9. The Election process committee members were selected.  Ramona and Judy were selected to serve on the committee and Diane will be asked to serve as well.  Bob gave Carole a copy of the printed candidate nomination information form.  The nominations will start on April 9 or 10 and continue until April 18. Letters or e-mail will go out to all nominees the week of April 21 – 25 asking if they will accept the nomination.  The voting process will begin on April 28 and continue through May 2. Reminders will be sent to all professional staff during the week and a half nominating time as well as the voting week. 

• Two people (2) will be nominated from Student Affairs and Information Technology
• One person (1) from Administrative Services, University Relations,  and the President’s Office
• One person (1) from Academic Affairs

10. Bob and Carole met with Dr. Ann Millner to discuss the PSAC findings for the pay and merit increase.   The committee discussed how much Dr. Millner’s open door policy is appreciated and how nice it is to speak with someone who not only listens but makes you feel welcome and important. 
11. Notebooks containing information about PSAC (minutes, by-laws, etc) will be created and given to all new committee members during the July luncheon. The luncheon will be discussed during the May meeting.  The committee will prepare the plaques, choose a luncheon site, and prepare for the new year.
12. It was discussed that faculty wants 12 weeks of sick leave and an additional 4 weeks if needed.  If this is passed PSAC will need to discuss changes for professional staff. 
13. Ramona invited all to join the faculty/staff association and take part in all the festivities.  There will be a Mexican luncheon in the SKY box area soon. 
14. The meeting adjourned at 3:30 p.m.  Clayton made the motion, Bob seconded, all approved

PSAC Meeting Minutes, May 13, 2008                               (Carole Lapine) 

Present:  Lisa Allen-Martinez, Ryan Bouwhuis, Diane Germond, Bob King, Judy King, Carole Lapine, Clayton Oyler, Ramona Sessions
New Committee Members: Lynell Gardner, Claire Hughes, Chad Mosher, Lonna Rivera
Excused: Brad Mortensen, Fran Zedney 

1. Approval of minutes from April 8, 2008, meeting approved with changes.  Motion to approve: Clayton and Ramona seconded the motion.
2. The committee held a reception for the new members.  Refreshments were served and all committee members, new and old, were introduced.  Welcome to our newest members.
3. No news from the Board of Trustees meeting
4. PREP was tabled until the June meeting
5. Ramona discussed the need for an open reception to honor professional and classified staff awardees. A reception is held for the President’s faculty awards.  The committee will hold an informal meeting and proposal with Brad Mortensen in June.
6. Books for new members will be developed.  Ryan will donate the binders and Bob will develop the information for the binders.  Tentative information for the books include: tabs, list of committee members and areas, by-laws, constituents, voting information, and UHESA information.  New covers were suggested.  The committee will discuss the books at the June meeting.
7. The July luncheon will tentatively be scheduled for Rickenbacker’s in July.  The restaurant is located at: 4282 South 1650 West just south west of the Ogden airport. 627-4100. Lisa is in charge of the plaques and Bob will make the reservations.
8. The P’Sack’ awardee is Nikki Nicholas, a counselor in the woman’s center.  Debbie Cragun nominated her.  Judy will contact Debbie to make arrangements for the award ceremony and suggest that the department furnish refreshments for the award ceremony.  Bob will take pictures of all the past and present awardees to be placed on the web.
9. Other business.  How to count votes for the annual committee elections was discussed.  The form will be reworked to better control the voting.  Chitester is an option for voting.  Guidelines will be written and placed in the book for the new members. 
   1. UHESA will hold a meeting on Friday, May 16, 2008, at the University of Utah.  At this late notice no one from PSAC will be able to attend.
   2. Clayton suggested that the HR report be given to all committee members.  It was handed out in the past but has not been this year.
10. Meeting was adjourned at 3:30 p.m.  Motion to adjourn: Carole, Diane seconded the motion.

PSAC Meeting Minutes, June 10, 2008                               (Carole Lapine) 

Present:  Lisa Allen-Martinez, Ryan Bouwhuis, Diane Germond, Bob King, Judy King, Carole Lapine, Brad Mortensen, Ramona Sessions, Fran Zedney
Excused: Clayton Oyler 

1. Minutes from May 13, 2008, meeting approved with no changes.  Lisa made motion, Diane seconded motion
2. Bob King called meeting to order at 2:05 p.m.
3. Bob attended the Board of Trustees meeting at the Davis campus June 10.  He will have the list of new and current employees sent to Lisa who will see that the committee receives a copy of the “on the move” employee list. The new assistant provost, Ryan Thomas, talked about his move to WSU from CEU and what brought him to Weber. 
4. PREP information and meeting has been tabled until fall 2008. Judy will copy and hand out a copy of the PREP process to all at the next meeting.
5. Bob is compiling the notebooks to give to all new and current members (who do not have a copy).  He is including the by-laws, committee members, list of constituents, employee changes, election information, P’Sack’ information, UHESA, and a general tab.  Other tabs pending.
6. Stephen Guzzetti is the July P’Sack’ awardee.  Lisa will handle the award presentation and all who can please try to attend the presentation.  Tentative date is the morning of June 16. Bob talked about buying and filling the sacks for the coming year.  Judy has been purchasing the “goodies.”  Thank you Judy.
7. Ramona will speak with HR about hosting a professional staff recognition/awards banquet.  More news about this at the July meeting.
8. The July awards luncheon will be on July 8, 2008, at 11:30 a.m. at Rickenbacker’s restaurant just south west of the Ogden Hinckley Airport.  The easiest way to get to the airport is via 31^st street.  Take 31^st street to the Ogden Airport, follow the road to the end of the road and turn right.  Rickenbacker’s is located at 4282 South 1650 West. 
9. Meeting was adjourned at 3:15.  Carole made motion, Ramona seconded motion.

PSAC Meeting Minutes, July 8, 2008                                  (Carole Lapine) 

Present:  Lisa Allen-Martinez (2 years), Ryan Bouwhuis (end of term), Lynell Gardner (3 years), Diane Germond (1 year), Claire Hughes (3 years), Bob King (end of term), Judy King (2 years), Carole Lapine (1 year), Brad Mortensen (ongoing), Chad Mosher (3 years), Clayton Oyler (end of term), Lonna Rivera (3 years), Ramona Sessions (2 years), Fran Zedney (end of term)

Excused:  All present. 

1. Approval of minutes from June 10, 2008, meeting approved with no changes.  Bob approved and Diane seconded motion to approve minutes.
2. Annual luncheon meeting was held at Rickenbacker’s at 11:30 on July 8, 2008. 
3. Bob King welcomed all the members and passed the duties of chair to Lisa Allen-Martinez.  Congratulations Lisa!
4. Bob gave new notebooks to all new members.
5. Lisa gave plaques to Ryan and Clayton.  Fran and Bob suggested that the money that would have been spent for their plaques be put back in the PSAC funds as they were only members for a short time (filling in for those who left).
6. Cherrie Nelson will speak at the August meeting.  Judy will invite her to speak.
7. Nominations were asked for vice chair, recorder, and web master.  
   1. Judy and Claire accepted the nomination for vice chair.  Votes were taken and counted.  Judy accepted the position of vice chair.
   2. Carole was nominated as recorder.  Bob made a motion to close the nominations.  All approved.  Carole accepted the position of recorder.
   3. Chad Mosher was nominated at web master.  Ryan and Clayton made a motion to close the nominations.  All approved.  Chad accepted the nomination.  Claire and Carole will  help Chad get started.
8. Lisa will send out appointments for the year’s meetings.
9. Camille Gooch was selected as the August P’Sack’ awardee.          
   1. It was suggested that a note be written on the web page, and note sent to all constituents, about re-nominating those who have been nominated but not selected. Form will be sent to all members.
   2. The committee will only select those who are professional staff at the time of nomination selection.  If someone has been promoted to faculty they are not eligible for the P’Sack’ award.
10. Claire is on the master plan committee for the university and will keep the committee posted on all meetings.
11. UHESA day at the legislature is the first of the new year.  PSAC would like as many members as possible to attend.  Carole will keep all informed of meetings.
12. Lunch was served and the meeting adjourned.
13. August 12, 2008 is the next PSAC meeting.

PSAC Meeting Minutes, August 12, 2008                           (Diane Germond, thank you Diane) 

Present:  Lisa Allen-Martinez,  Lynell Gardner, Diane Germond, Claire Hughes, Judy King, Brad Mortensen, Lonna Rivera,  Ramona Sessions
Excused:  Carole Lapine, Chad Mosher 

1.      Approval of minutes from July 8, 2008, meeting approved with changes (Lynell/Claire) 

Minutes from August 12, 2008

2.      Prep.  Cherrie Nelson.  In 1999 team came up with campus-wide evaluation system.  Dr. Deming’s study evaluations were thought to be demoralizing so people stopped doing them or developed their own system.  A cross section of campus met with the President’s council and chose three ratings instead of five (like the old sheet). How does PREP fit into the salary raise process.  Salary increase should be consistent with PREP rating.  Other things should be considered as well.  Some years no raise or extra money for performance.  Many changes going on in Banner: new web developed, new portal, still trying to get them done online, more changes to come such as: will use outside vendor for evaluations because of lack of web development support.  Mandated by state to have an employee evaluation once a year.  No merit if performance problems. VPs get general guidelines for salary increases.  Departments do at different times of the year.

3.      Board of Trustees report: Union Building opening soon.  End of year financial reports.  Standard Examiner article about the gondola project critical of WSU President.  Construction update, Aviation Initiative: WSU to support  regional aerospace companies such as ATK and Hill AFA.

4.      Claire Hughes: Campus master plan up-date.  Fifteen members review history of University and plan ahead.  Thirty seven buildings, future plans, how to use different areas of campus, how do people get around campus, buildings on the hill, hotel, guest house, amphitheater by Bell Tower

5.      Claire made a motion to hold nominations for three months, Lynell seconded.  Revise form, look at online form, and evaluate next month

6.      Lisa read Kathleen Rivera’s nomination. Lisa will coordinate Kathleen’s award.

7.      UHESA update.  Only eight attended.

8.      PSAC book handed out to all

9.      Updated list of committee members

10.  Finalize election suggestions.  Judy will give Carole a copy and a copy will be handed out to all committee members

11.  Ramona has certificates for awards and will continue

12.  Camille Gooch was not given her certificate.  Claire will contact someone for Camille’s award

13.  Diane will check on amount left in PSAC committee account

PSAC Meeting Minutes, September 9, 2008                                   (Carole Lapine) 

Present:  Lisa Allen-Martinez, Lynell Gardner, Diane Germond, Claire Hughes, Judy King, Carole Lapine, Brad Mortensen, Chad Mosher, Lonna Rivera, Ramona Sessions, Excused:  Chad Mosher 

1. Approval of minutes from August 12, 2008, meeting approved with changes

Minutes from September 9, 2008

2. The meeting was called to order at 2:15.  Lisa officiated.
3. The PSAC budget is in the hole.  A discussion with Brad Mortensen and Marsha Richter will take place to see why the $500 yearly appropriations have not been placed in the account.  The President’s office funds the yearly luncheon, the PSAC P’SACK’ award is no more than $200 a year, plaques are approximately $100, and there are no other expenses.  Lisa will e-mail Brad to discuss the budget and prepare a financial report for the October meeting.
4. Brad and Lisa will contact Marsha Richter about the budget and yearly allocations before the next meeting. 
5. Information from the Trustees meeting included the approval of additional retirement investment options: Fidelity Investments (which includes some Vanguard funds) will soon be added to the TIAA-CREF option.
6. Lisa will contact Travis Hampshire to work toward a list of benefits that are offered to retired employees.
7. WSU will host one UHESA meeting this school year.  Carole will send a note to all about the Higher Education UHESA day at the legislature as soon as the information becomes available. 
8. The PSAC awardee for October is Debbie Murphy.  Judy made the motion to recognize Debbie as the awardee and the committee approved the motion.  Judy will take the lead to contact Debbie’s nominator for a time and place to present the award. 
9. Carole will send out the notice to vote to all constituents two weeks before the next PSAC meeting. Judy will check on picture taken of Kathy Rivera, the September awardee.  The award was presented to Kathy on September 8.  Diane, Ramona, Judy, and Carole attended the presentation.
10. The Master plan for the University was discussed. Claire is the WSU representative and will keep the committee updated. 
11. Lisa left at 3:00 and Judy presided over the remainder of the meeting.
12. Judy spoke of an alumni and donor who was not informed about current benefits.  Lynell suggested that the PSAC committee clearly define a list of current benefits for retirees and that they be placed on a web site.  The e-mail accounts for retirees were moved or deleted…Judy will contact IT to determine the current status.
13. Meeting was adjourned at 3:15.  Judy made the motion and Diane seconded the motion.

PSAC Meeting Minutes, October 14, 2008             (Carole Lapine) 

Present:  Lisa Allen-Martinez, Diane Germond, Judy King, Carole Lapine, Chad Mosher, Lonna Rivera, Ramona Sessions Excused:  Lynell Gardner, Claire Hughes, Brad Mortensen 

1. Approval of minutes from September 9, 2008, meeting approved with changes.

Minutes from October 14, 2008

1. Lisa called the meeting to order at 2:10.  Because of a conflict the meeting was moved to the Purchasing Conference room, 207A.
2. Lisa reported on the Board of Trustees meeting that was held earlier in the day.  WSU has 21,674 students enrolled as of the third week of the Fall 2008 Semester.  The Goddard School of Business has made the Princeton Review list of Best Business Schools. It is listed as 296.  This fall’s Diversity program will highlight Diversity and Music: Telling Stories, Shaping Cultures, Transforming Lives.”  The Student Association recapped their month.  Community programs were discussed.
3. The Code Purple program is in motion and will be fine-tuned and a note sent out to all soon.
4. WSU is ranked as one of the top schools in the nation. 
5. The PSAC committee wants to encourage all to vote.  Carole will send information to the committee members on early voting. 
6. After evaluation of all nominees by the committee members a motion was made and seconded to accept Wendy Compton as the November awardee.  Lisa will contact her department and make arrangements for the presentation.  Judy will contact the October nominee’s department or nominator, Karen Thomas (Debbi Murphy is the Oct awardee).  Both will be presented by the end of the month.  Lonna volunteered to organize the P’Sack’ award presentations.   She will ensure that awards are presented and contacts are made.   Carole will send a note to Douglas Watson to request that more information be sent for Judith Joy.  We will keep a pool of nominees for a three-month period.  They will be purged after three months. 
7. A discussion was held on how involved the PSAC committee should be in inquiring about options/benefits changes for retirees.  The committee talked about focusing on current employees and making recommendations to HR .
8. Bruce Bowen spoke about the new academic Calendar.  The proposed Calendar will be attached to these minutes for the next meeting.  The school has proposed a 14 week classroom period for each semester.  It will be initiated in summer 2009.  The summer will be a catch up time and the period between the summer and fall semester will be short for the first year.  The attached paper is a draft and subject to change.
9. Meeting was adjourned at 3:40.  Carole made the motion and Chad seconded the motion.

PSAC Meeting Minutes, November 11, 2008                     (Carole Lapine) 

Present:  Lisa Allen-Martinez, Lynell Gardner, Diane Germond, Judy King, Carole Lapine, Brad Mortensen, Chad Mosher, Lonna Rivera
Excused:  Claire Hughes, Ramona Sessions 

1. Approval of minutes from October 13, 2008, meeting approved.  Motion: Carole, Second: Diane
2. Lisa called the meeting to order at 2:10 p.m.
3. Cherrie Nelson discussed recommended changes to Policies and Procedures 3-5a, 3-8, 3-10, and 3-33.  The committee evaluated the changes and made recommendations.  The committee members have a printed list of the changes. 
4. Brad discussed:
   • Financial and investment report.
   • Budget cuts across the board for higher education. 
   • WSU President, Dr. Ann Millner, will discuss the results of the special September legislative session and a preview of the January 2009 legislative session and how the sessions relate to WSU.  The discussion will take place on Thursday, November 13, 2008, at 2:00 p.m. in the Union Building, Ballroom C. 
   • Deans and vice presidents will undergo a 360 review every five years.  A 360 review is a comprehensive review by peers and management.
5.  WSU football: home game on Saturday, November 22 vs. Eastern Washington.
6. Lisa reported on:
   • The Stewart Bell Tower Plaza will reopen on Thursday, November 20, at 11:00, with a ribbon cutting, activities, and beverages. 
   • WSU has been named one of the top 30 colleges and universities for service members for 2008-09.  WSU offers the lowest tuition cost per credit hour for online courses. 
   • WSU will host Geographic Information Systems (GIS) day 2008 activities in the Shepherd Union Building on November 29.  The campus will feature demonstrations, booths, and workshops that showcase how GIS is making a difference in our society.
   • Monday, December 8 is the first day of finals.
   • Fifty-seven students have received financial support through the WSU Alumni Association Scholarship Endowment and alumni-related scholarships during fall 2008.  There will be a luncheon on November 12 to honor donors and board members.
7. Heather Couturier, CSAC president, attended the meeting to discuss setting up a CSAC award much like the PSAC award.  The committee welcomed her desire to create an award and will help with award and web suggestions.
8. The PSAC P’Sack’ award nominations were evaluated and Beverly Rudd, Associate Director, Alumni Relations, was chosen by a majority vote to receive the December award.  Lonna/Lynell will make arrangements for presenting the award.   Lonna will contact all committee members with the time, place, and date.
9. The December holiday will be December 25 – 26, with the possibility of December 24 as well.
10. December's meeting is scheduled to take place in UB405. 
11. The meeting adjourned at 4:00 p.m.  Motion: Carole. Second: Diane

PSAC Meeting Minutes, December 9, 2008                        (Lisa Allen-Martinez) 

Present:  Lisa Allen-Martinez, Lynell Gardner, Claire Hughes, Brad Mortensen, Ramona Sessions
Excused:  Diane Germond, Judy King, Carole Lapine, Chad Mosher, Lonna Rivera  

1. Approval of minutes from November 11, 2008, meeting approved. 
2. Lisa called the meeting to order at 2:15 p.m.
3. The group had general conversation and talked about the presentation of Bev Rudd's award. 
4. Brad offered the update from the trustees meeting:  No action items. 
5. Cherrie Nelson came by and talked about proposed changes to a university policy.  There was some conversation about its content and Cherrie agreed to come to a future meeting to talk about it once again as only 5 of us were present.  Those present were asked to compare the WSU policy to the Regents policy and offer feedback to Cherrie by next Tuesday. 
6. The group talked about a holiday luncheon.  As our budget can't be spent on such an activity,  Lisa offered to send out an email so see if any are interested in meeting a local restaurant for what we will call a PSAC lunch.  Of course, each person would need to cover the cost of their lunch themselves.  Please let me know if you're interested in participating.
7. The PSACK January award was not discussed.  Carole will send the forms out via campus mail.  Please look at them and we will submit the nominee electronically this month.